[E27] Virtual Event Hacks

[Event Managers Updates]

VIRTUAL EVENT HACKS 

2020 has transformed the event industry world upside down. Technology
became a matter of fact, and the events started happening on screens.
As the world has not recovered from COVID yet, Virtual event has been
the safest way to organize an event.

In virtual events, holding the attention of the audience continually
is a real challenge. When there is a challenge, there are hacks.

Currently, our team is working to create customized blocks for you so
you could create your emails faster.

HACKS TO ENGAGE THE AUDIENCE IN VIRTUAL EVENTS

HAVE A STORY TO TELL:

Audiences love stories always; that is why movies stay engaging.
Framing content as a relatable storyline or keeping stories between
the content can help to maintain attention.

CREATE A TOUR TO BACKGROUND SCENES:

Before the event starts, a quick video of background scenes or a quick
tour to your studio, office, or library can create a significant
impact on attendees. It can build credibility.

LIVE POLLING:

Audiences like to share what they think. Live polling with tools or
social media can keep audiences engaged and alive. Live polling helps
get into the shoe of the audience too.
It can provide a scope of improvement from the next event.
Here are some tools which can be used for live polling:

* Mentimeter.com [https://ma.allevents.in/r/3c98e386b8f45c9fc3168c116?ct=YTo1OntzOjY6InNvdXJjZSI7YToyOntpOjA7czoxNDoiY2FtcGFpZ24uZXZlbnQiO2k6MTtpOjM7fXM6NToiZW1haWwiO2k6MTtzOjQ6InN0YXQiO3M6MjI6IjVmOGU5ZDRiMmI1ZmE2MzI2NTU3MDYiO3M6NDoibGVhZCI7czo3OiIzMTU4NjEzIjtzOjc6ImNoYW5uZWwiO2E6MTp7czo1OiJlbWFpbCI7aToxO319&]
* Directpoll.com [https://ma.allevents.in/r/333c1c13cd4ebdcc9368f4ad2?ct=YTo1OntzOjY6InNvdXJjZSI7YToyOntpOjA7czoxNDoiY2FtcGFpZ24uZXZlbnQiO2k6MTtpOjM7fXM6NToiZW1haWwiO2k6MTtzOjQ6InN0YXQiO3M6MjI6IjVmOGU5ZDRiMmI1ZmE2MzI2NTU3MDYiO3M6NDoibGVhZCI7czo3OiIzMTU4NjEzIjtzOjc6ImNoYW5uZWwiO2E6MTp7czo1OiJlbWFpbCI7aToxO319&]
* Polleverywhere.com
[https://ma.allevents.in/r/de6b275a94937f0a27678ddba?ct=YTo1OntzOjY6InNvdXJjZSI7YToyOntpOjA7czoxNDoiY2FtcGFpZ24uZXZlbnQiO2k6MTtpOjM7fXM6NToiZW1haWwiO2k6MTtzOjQ6InN0YXQiO3M6MjI6IjVmOGU5ZDRiMmI1ZmE2MzI2NTU3MDYiO3M6NDoibGVhZCI7czo3OiIzMTU4NjEzIjtzOjc6ImNoYW5uZWwiO2E6MTp7czo1OiJlbWFpbCI7aToxO319&]

LIVE Q & A: 

It is difficult to answer all the audience's questions, but creating a
platform where the audience can ask their question during the live
event will help them get the best out of the workshop.

CALLING OUT ATTENDEES BY NAME:

People like personal attention. Addressing attendees with their names
creates a personal attention factor, and attendees will feel good
about it.

SOCIAL MEDIA CONTESTS:

Contests and competitions always help maintain the focus of attendees,
and it can be a space for word-of-mouth marketing. You can ask them to
tag your social media handle, and resharing them will create a
significant impact.

There are some examples of social media contests according to the
genre of your event:

*

Workshops: sharing the video or picture of what they have learned.
*

Virtual marathon or sports event: sharing their In-action photo.
*

Webinar: Sharing their keynotes 
*

Live show: Sharing their experience & the best part of the show
according to them.

HAVE SOME GIVE AWAY GIFTS:

Creating personalized giveaways to some of the attendees who win some
competition or perform best in a question-answer session can be an
excellent way to hold their constant attention. I.e. E-gift cards

It is said that, If physical events have hitches, virtual events have
glitches. To avoid them, some tech-checks are needed before the event.

TECH-CHECKS BEFORE EVENT

 ☑ The responsiveness of the platform you are using

 ☑ Reliable network connection

 ☑ Sound quality check

 ☑ Video quality check

 ☑ Checking of tools which you are using for customer engagement

 ☑ Make sure there is proper lighting

 ☑ The script should be handy

 ☑ Relatable background

 ☑ The time limit of sessions

 ☑ Live streaming software check(If the event is live)

 ☑ Back-up plan for any unplanned glitch

 ☑ Avoidance of disturbance including mobile ring-tone

THE VIRTUAL EVENT AS AN OPPORTUNITY

EVENTS CAN BE HELD GLOBALLY

When the event is on a virtual platform, geography can never become a
limit. Some of the event organizers expanded their business to more
countries and created an opportunity from virtual events. See how The
Ramayana School went global during the pandemic.
[https://ma.allevents.in/r/2c94c574ece83722f620cb1d7?ct=YTo1OntzOjY6InNvdXJjZSI7YToyOntpOjA7czoxNDoiY2FtcGFpZ24uZXZlbnQiO2k6MTtpOjM7fXM6NToiZW1haWwiO2k6MTtzOjQ6InN0YXQiO3M6MjI6IjVmOGU5ZDRiMmI1ZmE2MzI2NTU3MDYiO3M6NDoibGVhZCI7czo3OiIzMTU4NjEzIjtzOjc6ImNoYW5uZWwiO2E6MTp7czo1OiJlbWFpbCI7aToxO319&]

THE HIGH-QUALITY VIDEO WORKSHOP CAN BE CREATED

The world is learning on screen only. Sometimes, the quality of video
decreases because of network glitches. So, why not record video
workshops and make it available for purchase where attendees can
access them for a lifetime and learn with their comfort. See how pH
designs, an art class tripled their revenue during the pandemic.
[https://ma.allevents.in/r/c54b68353c47479033bf1e0d1?ct=YTo1OntzOjY6InNvdXJjZSI7YToyOntpOjA7czoxNDoiY2FtcGFpZ24uZXZlbnQiO2k6MTtpOjM7fXM6NToiZW1haWwiO2k6MTtzOjQ6InN0YXQiO3M6MjI6IjVmOGU5ZDRiMmI1ZmE2MzI2NTU3MDYiO3M6NDoibGVhZCI7czo3OiIzMTU4NjEzIjtzOjc6ImNoYW5uZWwiO2E6MTp7czo1OiJlbWFpbCI7aToxO319&]

Start creating opportunities out of the new format, "The virtual
format" of an event. Apply different hacks to engage your audience
according to the feasibility of an event.

Learn from the best in the industry

The Engage Virtual webinar is targeted towards event organizers for
getting knowledge about different aspects of Virtual event.

Register now & get networking opportunity and learn about different
aspect of hosting a virtual event from Industry leaders.

[https://ma.allevents.in/r/b086b4231a4aef2332f995162?ct=YTo1OntzOjY6InNvdXJjZSI7YToyOntpOjA7czoxNDoiY2FtcGFpZ24uZXZlbnQiO2k6MTtpOjM7fXM6NToiZW1haWwiO2k6MTtzOjQ6InN0YXQiO3M6MjI6IjVmOGU5ZDRiMmI1ZmE2MzI2NTU3MDYiO3M6NDoibGVhZCI7czo3OiIzMTU4NjEzIjtzOjc6ImNoYW5uZWwiO2E6MTp7czo1OiJlbWFpbCI7aToxO319&]

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